Office Support Associate
Village Handcrafted Cabinetry – Lansdale, PA
Full-Time | On-Site |Office

We are currently seeking a detail-oriented and dependable Office Support Associate to join our team in Lansdale, PA. This position plays a key role in supporting both our accounting and administrative functions, ensuring daily operations run smoothly and efficiently. The ideal candidate is organized, self-motivated, and comfortable working in a collaborative environment where responsibilities are often shared across teams.

This is a great opportunity for someone who enjoys variety in their day, takes pride in being organized, and thrives in a team-based environment.

What You’ll Do:

Accounting Support:

• Match vendor statements with invoices in QuickBooks
• Enter and reconcile credit card statements (AMEX, WEX, Amazon, Chase, Capital One)
• Process EZ Pass statements and match daily receiving to vendor invoices
• Print, enter, and file vendor invoices daily
• Assist with weekly check runs: write checks, pay bills online, email and mail checks
• Support year-end vendor file purging
• Answer and direct phone calls professionally

Administrative Office Support:

• Open and distribute mail
• File job documents and maintain physical binders
• Create and update binder tabs
• Assist with UPS shipping (shared responsibility)
• Maintain shared files including job binders and brochures
• Enter purchase orders for Finishing Manager
• Send birthday emails and prepare birthday checks
• Provide general backup for daily morning tasks

Design & Sample Program Support:

• Order, receive, and label standard material samples (Bespoke and Reserve)
• Distribute samples to designers and ship to clients
• Label and re-label samples for designers as needed
• Prepare dealer boxes and maintain sample organization
• Create sample request folders and scan final finish formulas to shared drive
• Prepare drawing packets and maintain specification files
• Assist with additional designer administrative tasks using Smartsheet

Qualifications

• High School Diploma or GED required
• Prior experience in office or accounting support preferred
• Proficiency with QuickBooks and Excel a plus
• Strong organizational skills and attention to detail
• Ability to multitask and work independently in a fast-paced environment
• Friendly, professional communication skills

Physical Requirements

• Ability to sit, stand, and move throughout the office during the day
• Lift and carry up to 25 lbs (e.g., samples, binders, packages)
• Comfortable working at a computer for extended periods

What You’ll Get:

• Paid Time Off (PTO)
• Retirement Plan with Company Match
• Self-Funded Medical and Dental Insurance
• A stable, growth-focused work environment where your leadership matters

Additional Info:

All offers of employment are contingent upon successful completion of a post-offer clearances, which may include background screenings and reference checks.

Location:

Lansdale, PA (On-Site Only)