Part-time Bookkeeper

Location: Blue Bell, PA
Date Posted: 07-16-2018
Position Summary

Accounting/Finance
Setup new projects in QuickBooks; create Billing Sheets
Enter timesheets weekly
Compile timesheet data and enter data online to process payroll biweekly
Receive, collate and distribute paychecks; submit online payments for 401(k), Flex, H S A
Enter employee expenses into QuickBooks weekly; print reimbursement checks monthly
Receive invoices from subs, enter into QB and onto Billing Sheets
Prepare weekly Project Spent reports to email to PMs
Receive checks/ACH and enter into QB and on Billing Sheets and stamp invoices paid
Prepare deposit slips and make deposit at Fulton bank
Prepare checks, print and mail for subs and A/P
Print monthly Billing Sheets for each project, distribute to PMs and consult on invoicing
Generate invoices in QB for submission to client via email/mail/online submission, and update Billing Sheets
Prepare quarterly tax filings for NJ or specific state requirements
Print monthly reporting for P/L, AR, AP and project details
Set up new employees: QuickBooks, PA New Hire, Medical, 401(k) system
Maintain corporate census – salary, raises, medical, dental, vacation accrual
Assist in annual renewal for medical, dental, long and short term disability
Assist in management of 401K plan (annual meeting/withholding per pay)
Assist in management of procurement relationships – providing data as required
Reconcile checkbook and prepare reconciliation report
Interface with customer and partner accounting groups
Follow up on AR, overdue AR
Provide quarterly/annual data to CPA
Enter specific journal entries based on year end depreciation, etc
Assist in annual reviews of GL, Auto and liability insurances
Prepare/coordinate insurance certifications for customers
 
 
Purchase office supplies
Manage printing of business cards
Manage incoming and outgoing mail / overnight mail
Prepare qualification packages
Maintain project pages
Preparation of collateral material for proposal
Manage resumes/updates
Manage proposal and project entries in project and proposal log
Collaborate with technical staff for preparation of proposals
Assist in preparation for technical trade shows / meetings
Assist in follow up of proposals
 
ISNetworld
PE License Renewal
Diversity Portal
SAM database update
Business Licenses
 
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