Administrative Assistant

Location: Warminster, PA
Date Posted: 07-23-2018
Administrative Assistant
Temp to Perm
Warminster, PA
To apply: careers@mccloskeypartners.com

 


RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO: 
 
• Undertake various Administrative Support activities including filing, scanning, creating PowerPoint presentations, Word documents, creating/managing Excel spreadsheets (for tracking attendance, managing benefits enrollment, or other functions), arranging appointments/travel, sorting and distributing mail, etc.
• Serve as Receptionist for the Company, as needed, welcoming and signing in visitors, directing deliveries, etc. Provide administrative support as needed, answering telephones, and resolving a wide range of administrative issues, processes and inquiries.
• Responsible for tracking/processing all Immigration H1B, visas, permanent residency, and related paperwork as required for employees; interface with 3rd parties assisting the Company
• Serve as Plan Administrator for all employee benefits (Medical, Dental), tracking enrollment, coordinating annual renewals, etc.
• Participate in General HR Activities such as editing Company Employee Handbook from time to time, tracking vacation/sick time/absences/etc and other supportive HR functions.
• Coordinate with management operational support activities across departments; serve as a liaison between departments and operating units in the resolution of day-to-day administrative, clerical and operational needs/issues. 
• Prepare/track purchase orders, letters of credit, order office & lab supplies, obtaining quotes for various goods and services
• Schedule and coordinate meetings, travel/lodging arrangements, interviews, appointments, events and other similar activities. Complete expense reports for management.
• Take necessary steps to monitor and coordinate compliance with Company policies such as: coordinating employee physicals and drug testing, tracking attendance, etc. 
• With strict confidentiality, maintain employee records, track schedule for performance reviews and annual salary adjustments, etc.
• Perform minor accounting functions as trained, and as required.
• Undertake miscellaneous projects as required by management.
 
 
QUALIFICATIONS: 
 
Two (2) plus years of experience in performing similar functions.
Must have working understanding of MS Excel, PowerPoint and Word.
Must possess good overall computer skills
Knowledge of QuickBooks is helpful, but not required.
Good communication skills a must (oral, written)
or
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