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HR Assistant

Souderton, PA
McCloskey Partners, LLC a full service Human Resources, Recruiting and Training Firm located in Souderton, PA  is adding a HR Assistant to our team.   

Overview of position 
  • Manage the filing (will need to get the filing up to date, organized and then come up with process/ plan for moving forward)  Filing is both hard copy and electronic
  • Upkeep of employee directory and shared folders with forms/policies.
  • Assists with logging account manager expenses and various employees time in time tracking system
  • Maintains office supply inventory
  • Maintains shared folders; along with account managers
  • Drafts and updates blogs/ white papers and overall website content as requested.
  • Manages blog/ white paper monthly schedule
  • Manages Award submission schedule
  • Manages Women Business Certification/ re-certification
  • Manages Small Business Certification
  • Assist in creating and then helps to maintain and manage Client Scorecard/ Satisfaction Card
  • Schedule monthly staff meetings/ prepare agenda
  • Manage tools & resources portion of website 
  • Assist account managers create human resources forms/files:  Assist with delivery, upkeep, auditing, maintenance, management of employee files and forms.(Both hard copy and electronic forms/ files and work with client's HRIS systems)
  • Manage client files; electronically and hard copy
  • Assist with the editing of employee handbooks/ policies and procedures
  • Assist with the creation of slide decks for various training topics; must have experience using Power Point
  • Assist with the processing of payroll for various clients;  different payroll  processing system used are: Kronos, ADP, Paychex
  • Assist with the posting of open positions for various job boards
  • Assist with sourcing of candidates for various job orders
  • Enter resumes/ candidates in applicant tracking system
  • Attend job fairs
  • Complete references  / exit interviews
  • Assist with the processing of background screenings/ clearances:  Performs reference checks and verification of employment for candidates/ employees as well as client prospective candidates/ employees.
  • -Release background consent forms to applicants, process background screenings through screening portal, in a timely manner 
  • Assist with new hire orientation 
  • Update notes/ statuses in applicant tracking system
  • Prepare new hire packages/ Forms
  • Assist with family medical leave administration
  • Assist with benefits administration

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